Program & Admin Assistant: Office Ops, Scheduling & Data

Travel Security Careers; Papaikou (HI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Papaikou, HI seeks a Program Assistant to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

The role suits detail-oriented individuals who manage multiple tasks and coordinate with diverse teams to maintain schedules and efficiency across various TSA functional areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, and records.
• Experience researching information in files, databases, and systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Papaikou, HI seeks a Program Assistant to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

The role suits detail-oriented individuals who manage multiple tasks and coordinate with diverse teams to maintain schedules and efficiency across various TSA functional areas.