Program Assistant — Administrative & Data Coordinator

Transportation Security Careers; Nankin (OH); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Nankin, OH seeks Program Assistants to support administrative coordination, data tracking, scheduling, and records across TSA offices. The role emphasizes accuracy, teamwork, and maintaining schedules in a dynamic environment.

This position involves coordinating with managers and employees, handling sensitive information, and assisting with finance, HR, scheduling, and payroll tasks as needed.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry tracking basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking accuracy

Discretion with sensitive information

Education

Specialized experience per official vacancy

Job description

Transportation Security Administration in Nankin, OH seeks Program Assistants to support administrative coordination, data tracking, scheduling, and records across TSA offices. The role emphasizes accuracy, teamwork, and maintaining schedules in a dynamic environment.

This position involves coordinating with managers and employees, handling sensitive information, and assisting with finance, HR, scheduling, and payroll tasks as needed.