Program Assistant - Administrative & Data Coordination

TSA Hiring Service; Port Washington (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistant opportunities in Port Washington to support managers and staff with daily administrative tasks, scheduling, and data management. The role emphasizes accuracy, attention to detail, and effective communication across teams.

The position involves coordinating office activities, preparing reports, maintaining records, and assisting with payroll, human resources, scheduling, and finance as needed.

Qualifications

• Experience in busy office environments handling administrative tasks and reports.
• Ability to prepare correspondence, spreadsheets, and presentations.
• Track deadlines, assignments, records, and performance information.
• Experience using office software to organize information and support multiple assignments.
• Knowledge of records and document management practices.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and detail

Written & verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistant opportunities in Port Washington to support managers and staff with daily administrative tasks, scheduling, and data management. The role emphasizes accuracy, attention to detail, and effective communication across teams.

The position involves coordinating office activities, preparing reports, maintaining records, and assisting with payroll, human resources, scheduling, and finance as needed.