Program Assistant — Administrative & Data Coordination

Travel Security Careers; Washington (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Washington to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and clear communication across departments.

Responsibilities include maintaining electronic records, preparing reports, and coordinating daily office activities.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and electronic systems.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, manage calendars, and track deadlines.
• Support finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Washington to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and clear communication across departments.

Responsibilities include maintaining electronic records, preparing reports, and coordinating daily office activities.