Program Assistant — Administrative & Data Coordination

Travel Security Careers; New Kingston (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in New Kingston, NY, is seeking Program Assistants to help keep offices and airport field operations organized and efficient. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and supporting payroll, scheduling, and HR tasks as needed.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams.

Qualifications

• Organization and attention to detail required.
• Strong written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Detail-oriented

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

Specialized experience

Tools

None

Job description

Transportation Security Administration (TSA) in New Kingston, NY, is seeking Program Assistants to help keep offices and airport field operations organized and efficient. Responsibilities include coordinating daily activities, maintaining records, preparing reports, and supporting payroll, scheduling, and HR tasks as needed.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams.