Program Assistant: Administrative & Data Coordinator

Transportation Security Careers; City of Kingston (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Kingston, NH is seeking Program Assistants to provide essential administrative and program support. You will help coordinate daily office activities, track data, manage calendars, prepare correspondence, and maintain records to keep operations running smoothly.

This role emphasizes attention to detail, teamwork, and the ability to juggle multiple tasks. Candidates should be comfortable with office software and able to adapt to shifting schedules and

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, manage records, and prepare reports.
• Proficiency with office software and document management.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in Kingston, NH is seeking Program Assistants to provide essential administrative and program support. You will help coordinate daily office activities, track data, manage calendars, prepare correspondence, and maintain records to keep operations running smoothly.

This role emphasizes attention to detail, teamwork, and the ability to juggle multiple tasks. Candidates should be comfortable with office software and able to adapt to shifting schedules and