Program Assistant: Administrative & Data Coordination

Travel Security Careers; Annawan (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Annawan, IL seeks a Program Assistant to provide essential administrative and program support across offices and airport field operations. You will help coordinate daily activities, maintain records, and prepare correspondence and reports to keep projects on schedule.

The role involves scheduling, data tracking, and collaboration with multiple teams, with opportunities to assist finance, HR, payroll, and other program areas as needed.

Qualifications

• Specialized administrative support in a busy office.
• Experience preparing reports, spreadsheets, presentations.
• Ability to track deadlines, assignments, and performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Annawan, IL seeks a Program Assistant to provide essential administrative and program support across offices and airport field operations. You will help coordinate daily activities, maintain records, and prepare correspondence and reports to keep projects on schedule.

The role involves scheduling, data tracking, and collaboration with multiple teams, with opportunities to assist finance, HR, payroll, and other program areas as needed.