Program Assistant — Admin & Scheduling Pro

Transportation Security Careers; Bridgeport (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks a Program Assistant to help keep offices organized and running smoothly in Bridgeport, IL. You will support managers with administrative tasks, data tracking, scheduling, payroll, and correspondence, ensuring accurate records and timely communications.

The role requires attention to detail, the ability to manage multiple assignments, and collaboration with diverse teams.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Education

Specialized experience favored over degree

Tools

Microsoft Office

Job description

Transportation Security Administration seeks a Program Assistant to help keep offices organized and running smoothly in Bridgeport, IL. You will support managers with administrative tasks, data tracking, scheduling, payroll, and correspondence, ensuring accurate records and timely communications.

The role requires attention to detail, the ability to manage multiple assignments, and collaboration with diverse teams.