Program Assistant: Admin, Scheduling & Payroll Support

Travel Security Careers; Exeter (RI); On-site; USD 30,000 - 50,000; Full time

Job summary

Travel Security Careers seeks a Program Assistant to help TSA offices and field operations stay organized and accurate. The role supports managers with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day needs in Exeter, RI.

It requires attention to detail, multi-tasking, and clear communication. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and assisting with payroll, HR, scheduling, and related

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar management

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Travel Security Careers seeks a Program Assistant to help TSA offices and field operations stay organized and accurate. The role supports managers with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day needs in Exeter, RI.

It requires attention to detail, multi-tasking, and clear communication. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and assisting with payroll, HR, scheduling, and related