Program Assistant: Admin & Data Coordination

TSA Hiring Service; Woonsocket (RI); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management in Woonsocket, RI. The role involves assisting managers and teams, organizing office activities, and handling multiple assignments with accuracy.

Applicants should be comfortable with detailed information, reporting, and internal communications, while maintaining professional interactions with colleagues and external contacts.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Office software

Job description

TSA Hiring Service is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management in Woonsocket, RI. The role involves assisting managers and teams, organizing office activities, and handling multiple assignments with accuracy.

Applicants should be comfortable with detailed information, reporting, and internal communications, while maintaining professional interactions with colleagues and external contacts.