Program Assistant: Admin & Ops with Flexible Scheduling

TSA Hiring Service; Woodward (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Woodward to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help organize daily office activities, prepare correspondence, and maintain files while ensuring accuracy and timely completion of tasks.

Responsibilities include scheduling, payroll support, data analysis, and assisting with various program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to manage multiple assignments without sacrificing accuracy.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and data tracking.
• Attention to detail and organized records management.
• Ability to coordinate calendars, meetings, and deadlines.
• Discretion handling sensitive information and following procedures.
• Experience analyzing program information and metrics.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Confidentiality

Multi-tasking

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Woodward to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help organize daily office activities, prepare correspondence, and maintain files while ensuring accuracy and timely completion of tasks.

Responsibilities include scheduling, payroll support, data analysis, and assisting with various program areas.