Program Assistant: Office Admin & Data Coordination

TSA Hiring Service; Stillwater (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Stillwater offers Program Assistant opportunities to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role emphasizes attention to detail and the ability to handle multiple tasks in a fast-paced office environment.

You will work on various program areas such as finance, HR, payroll, or scheduling, while ensuring accuracy and timely communication with teams and external contacts.

Qualifications

• Ability to manage multiple assignments with accuracy.
• Experience organizing records and tracking program information.
• Familiarity with office software and data entry tasks.
• Knowledge of report preparation and basic analytics.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendars & scheduling

Customer service

Job description

Transportation Security Administration in Stillwater offers Program Assistant opportunities to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role emphasizes attention to detail and the ability to handle multiple tasks in a fast-paced office environment.

You will work on various program areas such as finance, HR, payroll, or scheduling, while ensuring accuracy and timely communication with teams and external contacts.