Program Assistant - Admin & Ops (Flexible Scheduling)

Travel Security Careers; Hutchins (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff. They help coordinate daily office activities, manage records, prepare materials, and track deadlines across various program areas.

The role emphasizes attention to detail, strong communication, and the ability to handle multiple assignments while maintaining accuracy. This on-site position requires U.S. citizenship and adherence to security procedures.

Qualifications

• Organization and attention to detail required.
• Strong written and verbal communication.
• Data entry, tracking, and basic analysis skills.
• Proficiency with Microsoft Office or comparable software.
• Records and document management experience.
• Calendar, meeting, and deadline coordination skills.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff. They help coordinate daily office activities, manage records, prepare materials, and track deadlines across various program areas.

The role emphasizes attention to detail, strong communication, and the ability to handle multiple assignments while maintaining accuracy. This on-site position requires U.S. citizenship and adherence to security procedures.