Program Assistant: Administrative, Data & Scheduling

Travel Security Careers; Harvard (IL); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Thrift Savings Plan

Job summary

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff, coordinating daily office activities and ensuring accurate data tracking and timely scheduling. They help prepare reports, maintain records, and communicate across teams to keep operations running smoothly.

Positions may cover finance, human resources, scheduling, payroll, or other TSA operational areas, with a focus on attention to detail and adherence to

Qualifications

• Provide administrative or program support in a busy office environment.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.]

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff, coordinating daily office activities and ensuring accurate data tracking and timely scheduling. They help prepare reports, maintain records, and communicate across teams to keep operations running smoothly.

Positions may cover finance, human resources, scheduling, payroll, or other TSA operational areas, with a focus on attention to detail and adherence to