Program Assistant - Admin & Ops (Flexible Scheduling)

Travel Security Careers; Bluebell (UT); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Bluebell, UT is seeking a Program Assistant to organize and support daily office operations. You will assist managers and teams with data tracking, scheduling, payroll, and correspondence to keep programs running smoothly.

The role requires meticulous attention to detail, strong written and verbal communication, and the ability to manage multiple assignments while maintaining accuracy.

Qualifications

• Experience coordinating administrative tasks in a busy office environment.
• Experience preparing reports, spreadsheets, or correspondence.
• Track deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal comm

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration in Bluebell, UT is seeking a Program Assistant to organize and support daily office operations. You will assist managers and teams with data tracking, scheduling, payroll, and correspondence to keep programs running smoothly.

The role requires meticulous attention to detail, strong written and verbal communication, and the ability to manage multiple assignments while maintaining accuracy.