Program Assistant — Admin & Operations Support (Flexible Scheduling)

Transportation Security Careers; Boulder (UT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Boulder, UT, seeks a Program Assistant to provide administrative and program support across multiple offices. You will assist with data tracking, scheduling, correspondence, and records management, helping offices stay on schedule and compliant.

The role emphasizes detail-oriented work, coordination across teams, and handling diverse administrative tasks such as payroll, finance, and HR-related duties when needed.

Qualifications

• Proven ability to manage multiple administrative tasks with accuracy.
• Experience coordinating schedules, records, and reports.
• Proficiency in Microsoft Office and data entry.
• Ability to communicate clearly with diverse teams.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Record management

Calendar coordination

Customer service

Discretion

Team collaboration

Tools

Microsoft Excel

Spreadsheets

Email/CRM software

Job description

Transportation Security Administration in Boulder, UT, seeks a Program Assistant to provide administrative and program support across multiple offices. You will assist with data tracking, scheduling, correspondence, and records management, helping offices stay on schedule and compliant.

The role emphasizes detail-oriented work, coordination across teams, and handling diverse administrative tasks such as payroll, finance, and HR-related duties when needed.