Program Assistant: Admin & Office Operations

Transportation Security Careers; Ingleside (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ingleside, IL is seeking a Program Assistant to support administrative coordination across offices and field operations. The role involves data tracking, scheduling, payroll, and records management to keep programs on schedule.

You will work with TSA managers and staff to coordinate activities, prepare materials, and maintain accurate records. This position emphasizes detail-orientation and the ability to manage multiple tasks efficiently.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Ingleside, IL is seeking a Program Assistant to support administrative coordination across offices and field operations. The role involves data tracking, scheduling, payroll, and records management to keep programs on schedule.

You will work with TSA managers and staff to coordinate activities, prepare materials, and maintain accurate records. This position emphasizes detail-orientation and the ability to manage multiple tasks efficiently.