Campus Administrative & Programs Coordinator

TSA Hiring Service; Campus (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking a detail-oriented Program Assistant to support TSA offices and airport field operations in Campus, IL. You will handle administrative coordination, data tracking, scheduling, payroll support, and internal communications to keep teams aligned and on schedule.

Responsibilities span coordinating daily office activities, maintaining records, preparing reports, and assisting with finance, HR, and other program areas as needed.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational tasks.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking a detail-oriented Program Assistant to support TSA offices and airport field operations in Campus, IL. You will handle administrative coordination, data tracking, scheduling, payroll support, and internal communications to keep teams aligned and on schedule.

Responsibilities span coordinating daily office activities, maintaining records, preparing reports, and assisting with finance, HR, and other program areas as needed.