Program Assistant — Admin & Operations in Venice

TSA Hiring Service; Venice (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Venice, CA is seeking a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and related program needs.

This role is well suited to someone who is comfortable handling detailed information, juggling multiple assignments, and coordinating with diverse teams to keep schedules

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Job description

The Transportation Security Administration in Venice, CA is seeking a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and related program needs.

This role is well suited to someone who is comfortable handling detailed information, juggling multiple assignments, and coordinating with diverse teams to keep schedules