Program Assistant — Admin & Operations Support

Transportation Security Careers; Clearlake Park (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Clearlake Park, CA is seeking Program Assistant opportunities to help keep offices organized and running smoothly. The role supports managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by vacancy and may include assisting with finance, human resources, scheduling, payroll, or workplace programs; maintaining electronic records and

Qualifications

• Specialized experience may be required depending on the vacancy.
• Applicants should demonstrate experience supporting busy offices.
• Resume should reflect ability to prepare reports, spreadsheets, and correspondence.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion handling sensitive info

Education

Specialized experience may substitute for education

Tools

MS Office Suite

Job description

The Transportation Security Administration in Clearlake Park, CA is seeking Program Assistant opportunities to help keep offices organized and running smoothly. The role supports managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by vacancy and may include assisting with finance, human resources, scheduling, payroll, or workplace programs; maintaining electronic records and