Program Assistant - Admin & Data (Scheduling)

TSA Hiring Service; Ventura (CA); Sur place; USD 45 000 - 75 000; Plein temps

Résumé du poste

Transportation Security Administration in Ventura, CA is seeking Program Assistants to support office operations, data tracking, scheduling, and records management. You will assist managers and staff with administrative coordination, prepare reports, and ensure timely communications across teams.

These roles require attention to detail, strong organization, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Experience providing administrative or program support in an office setting.
• Ability to prepare reports, correspondence, and spreadsheets.
• Track deadlines, assignments, and performance information.
• Familiarity with office software to organize information and support multiple tasks.

Responsabilités

• Provide administrative and program support to managers and staff.
• Coordinate daily office activities, projects, and operational tasks.
• Compile, organize, and analyze program information.
• Maintain electronic records, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and manage calendars and deadlines.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with new office procedures and administrative systems.
• Communicate with employees, managers, and external contacts.

Connaissances

Organizational skills

Attention to detail

Written communication

Data entry

Microsoft Office

Record keeping

Calendar management

Customer service

Discretion

Outils

Microsoft Excel

Description du poste

Transportation Security Administration in Ventura, CA is seeking Program Assistants to support office operations, data tracking, scheduling, and records management. You will assist managers and staff with administrative coordination, prepare reports, and ensure timely communications across teams.

These roles require attention to detail, strong organization, and the ability to handle multiple tasks in a fast-paced environment.