Federal Program Assistant: Operations & Data Support

TSA Hiring Service; Los Angeles (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Venice, CA seeks a Program Assistant to provide administrative and program support, coordinate activities, and manage records. The role emphasizes accuracy, multi-tasking, and cross‑team communication in a fast-paced federal office environment.

You will compile reports, schedule meetings, monitor deadlines, and assist with payroll, HR, and other program areas.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Venice, CA seeks a Program Assistant to provide administrative and program support, coordinate activities, and manage records. The role emphasizes accuracy, multi-tasking, and cross‑team communication in a fast-paced federal office environment.

You will compile reports, schedule meetings, monitor deadlines, and assist with payroll, HR, and other program areas.