Program Assistant — Admin, Scheduling & Data

TSA Hiring Service; Los Angeles (CA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Vernon, CA seeks a Program Assistant to provide administrative support, coordinate daily office activities, and maintain records. You will compile program information, prepare materials, and assist with payroll, HR, and scheduling across various program areas.

The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with teams.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, and spreadsheets.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Support payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security in Vernon, CA seeks a Program Assistant to provide administrative support, coordinate daily office activities, and maintain records. You will compile program information, prepare materials, and assist with payroll, HR, and scheduling across various program areas.

The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with teams.