Program & Admin Support Specialist — Flexible Scheduling

Travel Security Careers; Nashville (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Nashville, TN seeks an experienced Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and communications, ensuring schedules and records stay accurate.

Responsibilities include compiling and analyzing program information, maintaining electronic files, preparing reports, and assisting with payroll, HR, and other program areas as needed.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Resume should clearly demonstrate specialized experience listed in vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficient

Records and document management

Calendar, meeting coordination

Deadline coordination

Customer service communication

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Nashville, TN seeks an experienced Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and communications, ensuring schedules and records stay accurate.

Responsibilities include compiling and analyzing program information, maintaining electronic files, preparing reports, and assisting with payroll, HR, and other program areas as needed.