Program Assistant: Admin & Operations Support

Transportation Security Careers; Saltillo (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Saltillo, TN to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management in a fast-paced environment.

Ideal candidates are detail-oriented, able to manage multiple assignments, and capable of communicating with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Proficiency in using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Attention to detail

Communication skills

Data entry & tracking

Document management

Calendar management

Customer service

Multitasking

Discretion

Multitasking

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Saltillo, TN to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management in a fast-paced environment.

Ideal candidates are detail-oriented, able to manage multiple assignments, and capable of communicating with diverse teams.