Program Assistant: Admin & Operations in Hailesboro

Travel Security Careers; Town of Fowler (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide essential administrative and program support in a busy office environment in Hailesboro, NY. The role involves coordinating daily activities, maintaining records, preparing reports, and assisting with payroll, HR, scheduling, and other program areas as needed.

Applicants should demonstrate strong organization, data entry, and communication skills, with the ability to multitask and

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide essential administrative and program support in a busy office environment in Hailesboro, NY. The role involves coordinating daily activities, maintaining records, preparing reports, and assisting with payroll, HR, scheduling, and other program areas as needed.

Applicants should demonstrate strong organization, data entry, and communication skills, with the ability to multitask and