Program Assistant: Admin & Data Coordination

Transportation Security Careers; Hillsdale (NJ); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Transportation Security Administration in Hillsdale, OK seeks a Program Assistant to provide essential administrative and program support, coordinate daily office activities, manage records, and assist with HR, payroll, scheduling, and other program areas. You will work with managers and staff to maintain schedules, track deadlines, prepare materials, and ensure compliance.

The role emphasizes detailed information handling, cross-team communication, and maintaining orderly office operations in a

Qualifications

• Experience providing admin or program support in a busy office.
• Ability to track deadlines and maintain records.
• Strong written and verbal communication.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities and assignments
• Compile, organize, analyze program information
• Maintain electronic records and reports
• Prepare correspondence and meeting materials
• Schedule meetings and manage calendars
• Assist with finance, HR, scheduling, payroll
• Monitor program metrics and identify discrepancies
• Research files and implement new procedures
• Communicate with staff and external contacts
• Review work for accuracy and compliance

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Attention to detail

Tools

Microsoft Office Suite

Records management system

Scheduling software

Job description

Transportation Security Administration in Hillsdale, OK seeks a Program Assistant to provide essential administrative and program support, coordinate daily office activities, manage records, and assist with HR, payroll, scheduling, and other program areas. You will work with managers and staff to maintain schedules, track deadlines, prepare materials, and ensure compliance.

The role emphasizes detailed information handling, cross-team communication, and maintaining orderly office operations in a