Program Assistant: Admin & Operations in Chelsea, OK

Travel Security Careers; Chelsea (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to support TSA managers and employees with day-to-day administrative coordination and data tracking. You will help organize meetings, maintain records, and assist with payroll, scheduling, and other program needs.

The role requires meticulous attention to detail, strong communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Organize and maintain detailed records and documents.
• Strong written and verbal communication across teams.
• Accurately enter, track, and analyze program data and metrics.
• Proficient in Microsoft Office or comparable software.
• Maintain electronic records, reports, and files with accuracy.
• Schedule meetings, calendars, and deadlines across multiple assignments.
• Provide customer service and professional communication with stakeholders.
• Manage several assignments without compromising accuracy or compliance.
• Exercise discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support finance, human resources, scheduling, payroll, or other program areas as needed.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems; support new procedures.

Skills

Organization and detail

Written and verbal communication

Data entry tracking analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking accuracy

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to support TSA managers and employees with day-to-day administrative coordination and data tracking. You will help organize meetings, maintain records, and assist with payroll, scheduling, and other program needs.

The role requires meticulous attention to detail, strong communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.