Program Assistant: Admin & Data Coordination

Transportation Security Careers; Piedmont (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Piedmont, OK, is seeking a Program Assistant to provide administrative and program support across offices and field operations. You will help coordinate daily activities, track metrics, and maintain records while ensuring accuracy and timeliness.

The role emphasizes detailed information handling, multi-project management, and effective communication with teams, timekeepers, and management.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Piedmont, OK, is seeking a Program Assistant to provide administrative and program support across offices and field operations. You will help coordinate daily activities, track metrics, and maintain records while ensuring accuracy and timeliness.

The role emphasizes detailed information handling, multi-project management, and effective communication with teams, timekeepers, and management.