Program Assistant: Precision Admin & Coordination

Transportation Security Careers; Ringoes (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Ringoes, NJ is seeking a Program Assistant to provide administrative and program support to TSA managers and employees, coordinating daily office activities and tracking program information.

You will maintain records, prepare correspondence, schedule meetings, and assist with payroll, HR, scheduling, or other program areas, while ensuring accuracy and compliance with procedures.

Qualifications

• Provides administrative or program support in a busy office.
• Prepares reports, spreadsheets, or presentations.
• Tracks deadlines, assignments, records, or performance information.
• Researches information in files, databases, and electronic systems.
• Monitors program metrics and identifies discrepancies.
• Supports payroll, timekeeping, finance, HR, or scheduling functions.
• Makes recommendations based on administrative findings or reports.
• Uses office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Record keeping

Time management

Tools

Microsoft Office

Job description

The Transportation Security Administration in Ringoes, NJ is seeking a Program Assistant to provide administrative and program support to TSA managers and employees, coordinating daily office activities and tracking program information.

You will maintain records, prepare correspondence, schedule meetings, and assist with payroll, HR, scheduling, or other program areas, while ensuring accuracy and compliance with procedures.