Program Assistant: Admin & Data Ops, Flexible Scheduling

Travel Security Careers; Secaucus (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Secaucus, NJ, is seeking a Program Assistant to provide comprehensive administrative and program support for managers and staff. This role involves coordinating daily activities, maintaining records, and preparing materials for meetings and reports.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple assignments across various program areas within a busy DHS agency environment.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Proficient with MS Office and basic data analysis.
• Strong written and verbal communication.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Transportation Security Administration in Secaucus, NJ, is seeking a Program Assistant to provide comprehensive administrative and program support for managers and staff. This role involves coordinating daily activities, maintaining records, and preparing materials for meetings and reports.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple assignments across various program areas within a busy DHS agency environment.