Program Assistant: Admin & Operations (Flexible Scheduling)

Transportation Security Careers; Liberty (KY); On-site; USD 30,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid leave & holidays

Thrift Savings Plan

Job summary

Transportation Security Careers is seeking a Program Assistant in Liberty, KY to provide essential administrative support across TSA offices and field operations. The role involves coordinating daily activities, maintaining records, and assisting with payroll, scheduling, and HR tasks as needed.

You will work with managers and teams to ensure accurate data, timely correspondence, and smooth office operations, adapting to different assignments and applying strong attention to detail.

Qualifications

• Specialized experience in administrative or program support in a busy office environment.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written communication

Data entry & analysis

Microsoft Office proficiency

Records & documents management

Calendar & deadline coordination

Customer service

Multi-tasking under pressure

Discretion with sensitive information

Job description

Transportation Security Careers is seeking a Program Assistant in Liberty, KY to provide essential administrative support across TSA offices and field operations. The role involves coordinating daily activities, maintaining records, and assisting with payroll, scheduling, and HR tasks as needed.

You will work with managers and teams to ensure accurate data, timely correspondence, and smooth office operations, adapting to different assignments and applying strong attention to detail.