Program Assistant — Admin & Operations

TSA Hiring Service; Alma (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) in Alma, IL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and cross-team communication in a busy TSA office environment.

Responsibilities include preparing materials, maintaining electronic records, coordinating meetings, and assisting with payroll, scheduling, and other program areas as needed.

Qualifications

• Specialized experience in providing administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Job description

The Transportation Security Administration (TSA) in Alma, IL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and cross-team communication in a busy TSA office environment.

Responsibilities include preparing materials, maintaining electronic records, coordinating meetings, and assisting with payroll, scheduling, and other program areas as needed.