Administrative Program Assistant - Flexible Scheduling

TSA Hiring Service; Alma (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Alma, IL is seeking a Program Assistant to provide administrative and program support across various offices. The role involves coordinating daily activities, maintaining records, preparing reports, and communicating with diverse teams to keep operations on schedule.

Applicants should have experience in busy office settings, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Experience with records, spreadsheets, reports, and correspondence.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Written communication

Records management

Office software

Time management

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Alma, IL is seeking a Program Assistant to provide administrative and program support across various offices. The role involves coordinating daily activities, maintaining records, preparing reports, and communicating with diverse teams to keep operations on schedule.

Applicants should have experience in busy office settings, strong organizational skills, and proficiency with Microsoft Office.