Program Assistant: Admin & Data Coordination

Transportation Security Careers; Montvale (NJ); Presencial; USD 28 000 - 62 000; Tempo integral

Resumo da oferta

Transportation Security Administration program assistants support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, correspondence, and records management. They work with managers and teams to keep offices organized and on schedule.

Responsibilities vary by assignment, including finance, HR, scheduling, payroll, or workplace programs, and emphasize attention to detail, clear communication, and reliable operation of daily activities.

Qualificações

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Familiarity with payroll, timekeeping, or HR processes is a plus.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Conhecimentos

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Formação académica

Bachelor's degree or equivalent

Ferramentas

Office software

Descrição da oferta de emprego

Transportation Security Administration program assistants support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, correspondence, and records management. They work with managers and teams to keep offices organized and on schedule.

Responsibilities vary by assignment, including finance, HR, scheduling, payroll, or workplace programs, and emphasize attention to detail, clear communication, and reliable operation of daily activities.