Program Assistant: Office & Operations Coordinator

Transportation Security Careers; Lewiston (ME); In loco; USD 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

Transportation Security Administration (Turner, ME) seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records handling. You will help ensure office operations run smoothly and on schedule.

Strong attention to detail and the ability to juggle multiple tasks are essential. The role may cover finance, HR, scheduling, payroll, or other TSA areas depending on the vacancy.

Competenze

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Mansioni

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Conoscenze

Organizational skills

Attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office or similar software

Records and document management

Calendar and deadline coordination

Customer service and professionalism

Discretion with sensitive information

Formazione

Education may not be strictly required

Descrizione del lavoro

Transportation Security Administration (Turner, ME) seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records handling. You will help ensure office operations run smoothly and on schedule.

Strong attention to detail and the ability to juggle multiple tasks are essential. The role may cover finance, HR, scheduling, payroll, or other TSA areas depending on the vacancy.