Program Assistant: Admin & Office Operations

Transportation Security Careers; Quincy (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Quincy, MA is seeking a Program Assistant to keep offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, and records management.

Responsibilities include coordinating daily activities, compiling program information, maintaining electronic files, preparing meetings, and assisting with payroll and HR or other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Proficient with Microsoft Office and record-keeping.
• Strong written and verbal communication and attention to detail.
• Ability to manage multiple assignments and meet deadlines.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Quincy, MA is seeking a Program Assistant to keep offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, and records management.

Responsibilities include coordinating daily activities, compiling program information, maintaining electronic files, preparing meetings, and assisting with payroll and HR or other program areas as needed.