Program Assistant: Admin & Data Coordinator - Federal Benefits

Transportation Security Careers; Quincy (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Quincy, IL seeks Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records management. This role focuses on accuracy, detail, and on-time delivery of office tasks in a fast-paced environment.

Responsibilities vary by assignment and may include coordinating daily activities, preparing reports, maintaining electronic records, and communicating with internal teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, and correspondence.
• Experience tracking deadlines, assignments, records, or performance data.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written communication

Data entry and tracking

Office software proficiency

Record management

Calendar and deadline coordination

Customer service

Multi-tasking under pressure

Job description

Transportation Security Administration in Quincy, IL seeks Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records management. This role focuses on accuracy, detail, and on-time delivery of office tasks in a fast-paced environment.

Responsibilities vary by assignment and may include coordinating daily activities, preparing reports, maintaining electronic records, and communicating with internal teams.