TSA Program Assistant: Admin & Operations

TSA Hiring Service; Quincy (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service in Quincy, MA offers Program Assistant roles supporting TSA offices with administrative coordination, data tracking, scheduling, and records management. Responsibilities include coordinating office activities, preparing reports, and maintaining electronic files, while assisting finance, HR, scheduling, payroll, and other program areas.

A strong eye for detail and cross-team communication are essential.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Organization

Written and verbal communication

Data entry and tracking

Microsoft Office

Job description

TSA Hiring Service in Quincy, MA offers Program Assistant roles supporting TSA offices with administrative coordination, data tracking, scheduling, and records management. Responsibilities include coordinating office activities, preparing reports, and maintaining electronic files, while assisting finance, HR, scheduling, payroll, and other program areas.

A strong eye for detail and cross-team communication are essential.