Program Assistant: Admin & Data Coordinator

Transportation Security Careers; Wilbraham (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Wilbraham, MA seeks a Program Assistant to provide essential administrative and program support. You will assist managers and teams with daily office tasks, data tracking, and coordination of assignments to keep operations running smoothly.

The role involves preparing reports, maintaining records, coordinating calendar activities, and collaborating with multiple departments, including finance, HR, and payroll, to ensure timely and accurate information

Qualifications

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Organization & detail

Written & verbal communication

Data entry & basic analysis

MS Office

Records management

Calendar coordination

Customer service

Tools

MS Office

MS Excel

Job description

Transportation Security Administration in Wilbraham, MA seeks a Program Assistant to provide essential administrative and program support. You will assist managers and teams with daily office tasks, data tracking, and coordination of assignments to keep operations running smoothly.

The role involves preparing reports, maintaining records, coordinating calendar activities, and collaborating with multiple departments, including finance, HR, and payroll, to ensure timely and accurate information