TSA Program Assistant: Administrative & Data Coordinator (Hawaii)

TSA Hiring Service; Waimanalo (HI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities are available in Waimanalo, HI. Program Assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly, supporting managers with administrative coordination, data tracking, scheduling, payroll, and other day-to-day needs.

These roles require attention to detail, ability to manage multiple tasks, and effective communication with diverse teams.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written communication

Data entry

Office software

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistant opportunities are available in Waimanalo, HI. Program Assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly, supporting managers with administrative coordination, data tracking, scheduling, payroll, and other day-to-day needs.

These roles require attention to detail, ability to manage multiple tasks, and effective communication with diverse teams.