Program Assistant: Admin, Data & Scheduling (Flexible)

Transportation Security Careers; Granville (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Granville, VT seeks a Program Assistant to provide administrative support across offices and operations. You will help manage schedules, prepare materials, maintain records, and coordinate daily tasks to keep programs running smoothly.

Applicants should be detail-oriented with strong MS Office skills, capable of handling multiple assignments, and able to communicate effectively with managers, staff, and external contacts.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Basic analysis

Microsoft Office

Document management

Calendar coordination

Deadline coordination

Customer service

Professional communication

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Granville, VT seeks a Program Assistant to provide administrative support across offices and operations. You will help manage schedules, prepare materials, maintain records, and coordinate daily tasks to keep programs running smoothly.

Applicants should be detail-oriented with strong MS Office skills, capable of handling multiple assignments, and able to communicate effectively with managers, staff, and external contacts.