Administrative Program Assistant — Flexible Scheduling

TSA Hiring Service; Williston (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Williston, VT is seeking Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, prepare correspondence, and track deadlines while ensuring accuracy and compliance with procedures.

This role involves handling data entry, scheduling, payroll support, and collaboration across teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Scheduling

Record keeping

Tools

Microsoft Office

Spreadsheet software

Job description

The Transportation Security Administration in Williston, VT is seeking Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, prepare correspondence, and track deadlines while ensuring accuracy and compliance with procedures.

This role involves handling data entry, scheduling, payroll support, and collaboration across teams.