Program Assistant: Admin, Data & Office Operations

Travel Security Careers; Vina (CA); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Federal benefits

Job summary

Transportation Security Administration, Department of Homeland Security in Vina, CA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and communications. The role involves preparing materials, maintaining schedules, and assisting with payroll, finance, HR, and other program areas as needed.

The position emphasizes accuracy, compliance, and effective communication with internal staff and external contacts.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines.
• Assist with payroll, timekeeping, finance, HR, or scheduling.
• Monitor program metrics and identify discrepancies.
• Research files and electronic systems.
• Support implementation of new procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Education

Education to satisfy specialized experience

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Vina, CA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and communications. The role involves preparing materials, maintaining schedules, and assisting with payroll, finance, HR, and other program areas as needed.

The position emphasizes accuracy, compliance, and effective communication with internal staff and external contacts.