Program Assistant — Admin, Data & Scheduling

Transportation Security Careers; Chinook (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Chinook, MT to keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records, handling multiple assignments with attention to detail.

This role requires strong communication, data entry skills, and the ability to manage deadlines while maintaining compliance with procedures.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Data entry

Communication

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Chinook, MT to keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records, handling multiple assignments with attention to detail.

This role requires strong communication, data entry skills, and the ability to manage deadlines while maintaining compliance with procedures.