Program Assistant: Admin, Data, & Scheduling

TSA Hiring Service; Kittery (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant Opportunities in Kittery, ME, seek detail-oriented individuals to provide administrative and program support across various TSA operations. Positions involve coordinating daily office activities, maintaining records, scheduling, and ensuring compliance with procedures.

Applicants should be capable of handling multiple assignments, communicating with multiple teams, and contributing to timely, accurate reporting.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings.
• Proficiency with common office software to manage information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Job description

TSA Program Assistant Opportunities in Kittery, ME, seek detail-oriented individuals to provide administrative and program support across various TSA operations. Positions involve coordinating daily office activities, maintaining records, scheduling, and ensuring compliance with procedures.

Applicants should be capable of handling multiple assignments, communicating with multiple teams, and contributing to timely, accurate reporting.