Program Assistant - Detail-Oriented Office Ops

TSA Hiring Service; Winter Harbor (ME); On-site; USD 30,000 - 50,000; Full time

Job summary

TSA Program Assistant opportunities in Winter Harbor, ME offer a role focused on administrative coordination, data tracking, and office support. You will help managers and teams stay organized, schedule activities, and maintain records with attention to detail.

The position emphasizes handling multiple tasks, communicating across teams, and ensuring accurate, timely program execution across various TSA functional areas.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail orientation

Written & verbal communication

Data entry & basic analysis

Microsoft Office suite

Records & document management

Calendar & deadline coordination

Customer service & professionalism

Multitasking under pressure

Discretion with sensitive information

Job description

TSA Program Assistant opportunities in Winter Harbor, ME offer a role focused on administrative coordination, data tracking, and office support. You will help managers and teams stay organized, schedule activities, and maintain records with attention to detail.

The position emphasizes handling multiple tasks, communicating across teams, and ensuring accurate, timely program execution across various TSA functional areas.