Program Assistant: Admin & Operations in Portland

Transportation Security Careers; Portland (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers in Portland, ME seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining records, and coordinating daily activities across teams to ensure on-time execution of tasks.

Ideal candidates will handle multiple assignments, communicate clearly, and help safeguard office efficiency while following established procedures and security

Qualifications

• Specialized experience in providing administrative or program support.
• Ability to track deadlines, create reports, and organize records.
• Competence with basic data analysis and file management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, finance staff, and external contacts.
• Review work for accuracy and compliance with procedures.

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Calendar management

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Transportation Security Careers in Portland, ME seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining records, and coordinating daily activities across teams to ensure on-time execution of tasks.

Ideal candidates will handle multiple assignments, communicate clearly, and help safeguard office efficiency while following established procedures and security