Program Assistant: Admin & Data Ops in Hancock, NY

Transportation Security Careers; Hancock Township (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program office in Hancock, NY is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, and daily operations. The role involves handling records, payroll-related tasks, scheduling, and internal communications in a detailed, deadline-driven environment.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with various program areas.

Qualifications

• Experience providing administrative or program support in a fast-paced office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written communication

Verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadlines

Customer service

Attention to detail

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration program office in Hancock, NY is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, and daily operations. The role involves handling records, payroll-related tasks, scheduling, and internal communications in a detailed, deadline-driven environment.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with various program areas.