Program Coordinator — Admin & Ops, Flexible Scheduling

TSA Hiring Service; Perth Amboy (NJ); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Flexible scheduling

Tuition assistance

Transportation subsidies

Wellness programs

Professional development opportunities

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Perth Amboy, NJ to provide comprehensive administrative and program support. The role involves coordinating daily office activities, maintaining records, and preparing materials for meetings and reports.

Responsibilities include data analysis, calendar management, and collaboration with multiple teams to ensure accurate information and timely execution of tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline co-ord

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Perth Amboy, NJ to provide comprehensive administrative and program support. The role involves coordinating daily office activities, maintaining records, and preparing materials for meetings and reports.

Responsibilities include data analysis, calendar management, and collaboration with multiple teams to ensure accurate information and timely execution of tasks.